Hartley Parish Plan Steering Committee
Minutes of meeting held on 14th April 2005 at Manor Field Pavilion
Index
Edwards, Sandra
Fundraising
Open Day
Publicity
Questionnaire
Treasurer
Village Design Statement
Wellfield
Youth
Meeting commenced at 8pm
Present Gerald Cramp, Derick Griffin, Peter Mayer, Ivy Sharp, Malcolm Harris, Mark Heeley
1.Apologies
Margaret Solman, Shirley Fairman, Hannah Wildman, Sheri Wildman, Hannah Conroy.
2.Minutes of meeting held 22nd March
Agreed, save for the point that the next meeting was to be Wednesday 27th April(not Tuesday as recorded). [post meeting note- this was subsequently changed to Wednesday 4th May].
Youth questionnaire- it was confirmed that all replies had to be in by 1st May. Malcolm Harris understood there had been a good response and confirmed that the option of freepost had been beneficial.
Wellfield- Recent meeting attended by GC and IS was well attended. Malcolm Harris confirmed youth shelter
GC confirmed he had given a number of talks including one at a recent Mass. WI and SHADARA talks had gone well and some volunteers for help with delivery of questionnaire were identified. Friends of all Saints and Guides talks had still to be done.
Discussion on creating banner then ensued. It needs to be ready by beginning of May. GC confirmed he would speak to shops about putting on railings at Hartley Mart shops. He would also check there would be no conflict with Hartley Players. A banner would also be needed at All Saints on the Open Day. Designs were discussed at length and DC agreed to produce.
Posters also needed. Design discussed. GC to prepare draft and bring to next meeting.
This now set for 21st May at All Saints Hall. Open 10am to 4pm. Hall booked at £7.50/hr. Ideas for day were discussed. Suggestions were as follows with initials for responsibility:
Display boards- GC
Video of Village-Malcolm Harris
Contact village societies to have a stand/table-PM/GC to send letter
List of Societies in village-?
Invite representative from Sevenoaks- GC
Tea Coffee and biscuits- IS
Hamper-IS
GC has adjusted questionnaire following discussion with PM and Mark Heeley. It is to be adjusted to reflect disabled and ethnic minorities in the village and other minor changes.
Cost of printing 2500 copies (12 pages) on 3 sheets of double sided A3 folded into a booklet obtained from SM Copy Centre at £650 +Vat, plus £74+Vat if numbering required. After some discussion agreed we would do numbering ourselves. GC still waiting for estimate from Ash Setting and will chase.
To meet deadline for delivery( 6th May onwards) final version needs to be ready by w/e 22nd April.
Mark Heeley to check Vat issue with CIRK to identify best way of securing money.
GC recommended we produce a VDS. After some discussion this was agreed by all. Proposed that this is recommended to HPC for approval. Malcolm Harris agreed to promote at next HPC meeting.
MH updated meeting, confirming CIRK money of £750 was available. Awards for All application was being finalized by him and GC. Application for Defra award depended on further details from Defra. We may be constrained by award as we have already had money from CIRK. MH to follow up.
Following resignation of Sandra, GC recommended Mark Heeley for this position and this was seconded by DC. MH accepted position.
GC read out thank you letter from Sandra Edwards
11. AOB
None
12 Next meeting
Changed from Wednesday 27th April to Wednesday 4th May at 8pm to prepare the questionnaires/numbering ready for delivery at the end of the week.has been is being1 ordered and would be erected on Woodlands playing fields.
1
As amended by minute 2 of meeting 4 May 2005